If your business runs on Microsoft Dynamics 365 Business Central, there’s a powerful automation tool already available to you—Microsoft Power Automate. Included with your Business Central license, Power Automate helps you simplify repetitive tasks, improve accuracy, and connect Business Central to other Microsoft and third-party services.

Power Automate allows users to create “flows”—automated workflows that respond to changes in your data, run on a schedule, or are triggered manually by a user. These flows don’t require coding knowledge, which means teams can start automating common business processes quickly and efficiently.

With the integration between Business Central and Power Automate, you can:

• Automate approvals when records like sales orders or invoices are created
• Notify team members in Microsoft Teams or via email when specific changes happen
• Update Excel spreadsheets in SharePoint with the latest data from Business Central
• Sync data between Business Central and other systems on a regular schedule
• Trigger multi-step actions with the click of a button from within Business Central

Power Automate offers flexibility through different types of flows, depending on your needs:

1. Automated flows: These run automatically when a defined event occurs. For example, when a new customer is added in Business Central, a flow might send a welcome email and update your CRM system.

2. Scheduled flows: Perfect for tasks that happen regularly, like generating weekly reports or syncing data with external sources.

3. Instant flows: Triggered manually by a user, usually from inside Business Central. For example, on the Vendors page, a user might run a flow to block a vendor, notify relevant staff, and update contact details—all with one click.

Power Automate is fully integrated into Business Central. You’ll find the Automate action group on most list, card, and document pages, where you can:

• Run flows created by you or shared with you
• Create new flows tailored to your needs
• Manage existing flows from inside the Business Central interface

There’s no need to switch between platforms—flows run right where your work happens, making the experience seamless and efficient.

Automating business processes isn’t just about saving time. It helps improve consistency, reduce manual errors, and ensure key actions don’t fall through the cracks. Whether you’re streamlining approvals, automating data updates, or coordinating communication across teams, Power Automate helps keep your workflows organized and reliable.

It also connects Business Central to a wide range of services—including Outlook, Teams, Excel, SharePoint, and Dataverse—so you can build processes that span your entire business ecosystem.

Getting started with Power Automate doesn’t require a huge investment of time or resources. Begin with a few simple flows, such as automating invoice approvals or sending alerts for overdue payments. As your team gets more comfortable, you can expand to more advanced automation across departments and systems.

At Q-Team Solutions, we believe that smart automation is the foundation of modern business operations. Whether you’re looking to optimize finance processes, streamline communication, or connect Business Central with the tools your team already uses, we can help you build workflows that actually work—reliably and at scale.

Let automation take care of the routine, so your team can focus on the work that drives growth.

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Sources:
Integrating with Microsoft Power Platform – Business Central | Microsoft Learn
Dynamics 365 Business Central – Connectors | Microsoft Learn